Donations are a vital source of revenue, and accurately tracking them is an essential function for your nonprofit. Tracking how donations were made, why they were made, and who made them helps you refine your fundraising processes and can increase both the amounts you raise per donor and the number of people who donate.
To add a Donation you will begin by going to the Gifts tab in GiftWorks Cloud. Once there, you will see a Manage Payments, Add Donation, Manage Pledges, and Add Pledge. To add a one time donation, select Add Donation.
Step 1: Selecting Constituent Record
On first step you will begin by searching for an existing Constituent record, or selecting to add a new Constituent record to go with this donation.
Step 2: Entering Donation Details
The second step of adding a donation will ask for the payment details starting with the amount received, and whether or not there is a different tax deductible amount to be used for receipting purposes. When entering a donation you will be required to enter the following fields; Amount Received, Date, Fund, and Method of Payment. Payment methods include money, in-kind contributions, and securities. You can also add custom payment types if you wish. Once you have finished entering the necessary payment details you will click next to go forward to the third step.
Step 3: Acknowledgement Info
GiftWorks optionally lets you add the donation to the Receipts mailing as well as Thank You Letters mailing list so you can easily receipt and acknowledge your donors. You can choose a method to thank the donor for the gift by clicking the desired acknowledgment method.
- Acknowledge Later: If you choose to acknowledge later, GiftWorks will not add the donor to the Donation Thank You Letters mailing list. You can acknowledge the donation later from the donation view.
- Add to 'Thank you Letters' mailing list: This option adds the donor to the Donation Thank You Letters mailing. You can send your Donation Thank You letters from the Mailings section at any time. If you choose this option, the donation can automatically be set as “Acknowledged” once the mailing has been completed.
After selecting how you would like to acknowledge the donation, you will then select whether this donation is to be receipted or not. To do so you would simply check the 'Send receipt' option listed after the acknowledgement section. At this time you would also record whether a donor wishes to give anonymously or not. Once all necessary acknowledgement details have been entered, you would finish by selecting 'Save'. By clicking Save you are selecting to add this donation into your database.