A pledge is a promise to give a certain amount and includes a schedule of payments.
You will need to enter the Pledge Amount the constituent is promising to give along with the Pledge Date is the date the pledge is made to your organization. In addition, you will need to provide the Start Date which is the date the first pledge payment will be made along with the Installment Schedule and the Total Payments, which is the number of payments that the constituent will make as part of this pledge. GiftWorks will use all this information to create a pledge Payment Schedule which you can see at the bottom if the screen. If you need to modify any of the specific pledge payments, you can do so by changing a specific date or amount of a pledge payment.
In addition to the pledge payment schedule information, you can also provide the some of the pledge payment default values that will be used when each payment is made.
- Event - what event prompted this pledge?
- Campaign - what strategic effort was responsible for this pledge?
- Designation - where should this pledge and the related payments be directed?
- Solicitor - who was responsible for prompting this pledge?
- Appeal - what tactical effort was responsible for this pledge?
- Fund - what monetary fund should the pledge payments be included?
You will also be able to choose a default payment method. This payment method will be used to set the payment method for each pledge payment that is received.
The Acknowledgement section contains the information related to how the pledge was or will be acknowledged. If you’ve already acknowledged the pledge, the choose “Enter acknowledgement information” and provide the date and the method the pledge was acknowledged. If you plan on acknowledging the pledge at a later time, choose “Acknowledge later” and if you want GiftWorks to handle the acknowledgment process through the mailing process, choose “Add to ‘Thank You Letters’ mailing list”. This information will be used to set the acknowledgment information for each received pledge payment.
You can also indicate if the pledge was given in honor or memory of someone or something in the Tribute Information section. This information will be used to set the tribute information for each received pledge payment.
The anonymous checkbox can also be used to indicate to those within your organization that the donor does not wish their identity to be known. This will be used to set the anonymous flag for each received pledge payment.
Click the Save button when you have entered the required information.